Pre Employment Screening

Eligibility to work in the UK

Successful applicants will be required to provide proof of their entitlement to work in the UK, or be able to provide sufficient information to the University to demonstrate that they will be able to get the required immigration status before commencing employment.

If an offer of employment is made to you in a case where the post qualifies for a Tier 2 work visa, the University will apply for a Certificate of Sponsorship to facilitate the visa application and can assist in identifying the appropriate visa route for your dependants, if required.

Detailed information about the Points Based System (PBS) and the UK's other immigration categories can be found on the Home Office's website. The following links might also be particularly helpful to you:

Visas and immigration– features: an online tool to help decide whether or not you require a UK visa, visa application guidance and visa fees.

Work visas - detailed guidance on the different types of work visas available to foreign nationals. Please read the eligibility requirements for your chosen work visa type before making an application.

Tier 2 – University of Oxford guidance in relation to the process and requirements when applying for a Tier 2 Certificate of Sponsorship and Tier 2 visa.

Identity

You will be required to provide:

  • Proof of identity - in the form of a passport, birth certificate, or other acceptable document; and
  • Proof of address - in the form of a recent utility bill or bank statement. Please contact the recruiting department offering you the post for advice on what to do if you have only recently moved or have not got established accommodation.

Qualifications

You will be required to provide proof of any qualifications required for this post - in the form of original certificates or transcripts.

Professional Registration

For relevant posts your professional registration status will be validated.

Health and Disability Issues

The University is committed to promoting an inclusive working environment for all staff, including those with disabilities or long-term health conditions. We have an Occupational Health Service and a Staff Disability Advisor who can provide advice and support to employees and their departments on aids, adaptations and adjustments to working arrangements. Once a conditional job offer has been made, you will be sent a New Starter Health Declaration form.  This will allow you to tell us about any health conditions or disabilities that may impact on your capability to perform the proposed role so that appropriate advice and support can be sought.  If the job you are applying for has any hazard  specific or safety-critical duties you will also be asked to complete a New Starter Health Questionnaire. The University’s Occupational Health Service will assess your responses to this to make sure that the duties of the post would not place you, or others around you, at risk in the workplace and to identify any workplace adjustments or assistance that may be required.

Criminal Records Checks - Disclosure and Barring Service (DBS)

The University does not discriminate unfairly against applicants who might have a criminal history. Employment of individuals with a criminal record will depend on the nature of the position for which they have applied and the circumstances of their offences.

In order to protect certain vulnerable groups within society, there are a number of posts within the University that are exempt from the provisions of the Rehabilitation of Offenders Act 1974 by virtue of the Rehabilitation of Offenders Act (Exceptions) Order 1975.

Where the position involves carrying out certain activities or regulated activities with children and other vulnerable groups in the course of normal duties, the successful candidate will be required to have a criminal record disclosure through the Disclosure and Barring Service (DBS). This will check for any previous criminal convictions, cautions, reprimands or warnings, and where applicable, the appropriate ‘barring’ list that prohibits work with vulnerable groups. Any offer of employment will be conditional on a satisfactory disclosure certificate from the DBS. The job advertisement/job description will indicate if this is applicable to the post you are applying for.  If you have registered for the DBS Update Service, you may be able to provide an existing DBS disclosure. Please contact the recruiting department for further information.

The University of Oxford complies fully with the DBS Code of Practice. Disclosures are handled in the strictest of confidence and only by staff who have been designated and trained in handling such information.

Some posts may be eligible for other types of security screening, where basic criminal history may be checked. Please see the guidance below for further details.

Security Screening

The University does not discriminate unlawfully against any applicant on the basis of information revealed by security screening. All appointments are made strictly in accordance with the University of Oxford Equality Policy and applications are welcomed from a wide range of candidates.

Appointment to certain posts within the University, eg those working in high-risk areas, or with hazardous materials, may be subject to security screening, which is intended to protect the University’s staff and property. Any offer of employment to such posts will be conditional upon satisfactory security screening. It may be necessary for candidates to be screened for basic criminal information through the Disclosure and Barring Service, and in some limited cases via other external agencies (eg to check for history of financial fraud, etc). Satisfactory security screening will need to be completed before employment can commence.The job advertisement/job description will indicate if this is applicable to the post you are applying for.

Disclosures are handled in the strictest of confidence and only by staff who have been designated and trained in handling such information.

 

 

 

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