Timesheets
You will receive weekly online timesheets whilst on your TSS assignment. Please ensure you submit your hours at the end of each week to avoid unnecessary delay in your timesheets being authorised for payroll.
Please remember:
- Do not enter hours for days you are not working
- Submit a zero hours timesheet for the whole week if you are not working by selecting the ‘did not work this week’ box
- Breaks are unpaid - the timesheet will automatically deduct break times from hours worked
- If you work more than 6 hours in a day you need to take at least 20 minutes break
Please read our timesheet user guide for further information on how to complete your timesheets.
TIMESHEET LOGIN
Payroll
The TSS payroll is processed monthly and runs from the middle of each month. For example, if you start working mid-January, you will be paid at the end of February for all hours worked up to mid-February. This may mean waiting a little longer for your first payment depending on which part of the month you start in.
TSS Timesheet deadlines 2025
Here is a list of upcoming timesheet deadlines. If you do not submit your timesheets before the deadline we will not be able to pay you for those hours until the next payroll run.
The table below shows monthly payroll periods and timesheet deadlines for 2024/2025
|
Pay month
|
Payroll period
|
Timesheet deadline
|
|
Dec 2024
|
Monday 11 Nov – Friday 06 Dec
|
12 pm Friday 6 Dec
|
|
January
|
Saturday 07 Dec – Sunday 12 Jan
|
10am Monday 13 Jan
|
|
February
|
Monday 13 Jan – Sunday 9 Feb
|
10am Monday 10 Feb
|
|
March
|
Monday 10 Feb - Sunday 16 March
|
10am Monday 17 March
|
|
April
|
Monday 17 March - Sunday 13 April
|
10am Monday 14 April
|
|
May
|
Monday 14 April – Sunday 11 May
|
10am Monday 12 May
|
|
June
|
Monday 12 May – Sunday 15 June
|
10am Monday 16 June
|
|
July
|
Monday 17 June – Sunday 13 July
|
10am Monday 14 July
|
|
August
|
Monday 14 July – Sunday 10 Aug
|
10am Monday 11 Aug
|
|
September
|
Monday 11 Aug – Sunday 14 Sept
|
10am Monday 15 Sept
|
|
October
|
Monday 15 Sept – Sunday 12 Oct
|
10am Monday 13 Oct
|
|
November
|
Monday 13 Oct – Sunday 9 Nov
|
10am Monday 10 Nov
|
|
December
|
Monday 10 Nov – Friday 5 Dec
|
12pm Friday 5 Dec
|
All payments are made via BACS transfer on the penultimate working day of each month. Here is a list of upcoming pay dates. Please ensure you have provided us with a new starter and HMRC form (or P45) before you start working.
You can view your payslips and P60s online via the HR Self-Service webpage, please download these and keep them safe. This will also allow you to view and apply for internal-only University vacancies via the Internal Job Board, which you are eligible to apply for whilst you are working in a TSS assignment.
Leaving TSS or transferring to another University department?
If you are leaving TSS please let us know so we can arrange for your P45 to be issued and any remaining holiday accrual to be paid to you (if applicable). If you are transferring to another University department a P45 will not be issued and we will process any remaining holiday accrual for you (if applicable). Whether you are leaving or transferring you will need to return your University card to TSS as soon as your assignment has finished.
Still have a question?
Contact us on 01865 612360 or email timesheets@admin.ox.ac.uk.
